10-Minute Automations To Save You Hours Each Week
Have you ever found yourself staring at your screen with sweaty palms and a racing heartbeat because you once again forgot to send that invoice, reply to emails, or follow up with leads?
Been there. Done that.
When I first started my online business journey as a virtual assistant, I would get so caught up in client work that I would let simple things like invoices slip through the cracks.
That's exactly why I fell in love with automation. In fact, it straight up changed my life.
If you're an overwhelmed small business owner with a mind that loves bouncing around creative ideas more than ticking boxes—this post is for you.
By the end of this read, you'll have practical automations you can set up in less than 10 minutes but will save you literal HOURS each week. Let's dive in.
Automation #1: Inbox Sanity
Emails piling up faster than your saved Tiktoks you swear you’ll watch “later”? Use tools like Zapier or Make.com to auto-sort incoming emails into neat, action-based folders.
Imagine opening your email without anxiety, seeing clearly labeled folders like "Urgent Clients," "Invoices," and "Follow-Up Later."
Quick Tip: Set a trigger for client emails to automatically ping you on Slack or Discord. Never miss urgent messages again.
Automation #2: Smooth Client Onboarding
Streamline your onboarding using a tool like Dubsado or HoneyBook. Automate welcome emails, intake questionnaires, and even reminders for Zoom calls.
Your clients will get instant responses and you’ll look super professional without lifting a finger.
Automation #3: Social Media Made Simple
Tools like Later, Buffer, or Metricool can schedule your posts in bulk. These tools allow you to batch-create once, then automate for consistent presence.
Wouldn't you rather spend your brainpower creating awesome content than figuring out what to post daily?
Automation #4: Payment Reminders without Awkwardness
Hate chasing invoices? Same. Use QuickBooks, Stripe, or PayPal to automate invoice sending and polite payment reminders.
Say goodbye to awkward invoice reminders—automation handles the cringe so you don't have to.
Automation #5: Content Recycling with AI
Sometimes it’s simply not necessary to re-invent the wheel. Use ChatGPT or Notion AI to quickly repurpose your existing content into fresh social posts, newsletters, or blogs.
Wrapping it Up
Automation isn't just about saving time—it's about reclaiming mental energy so you can focus on what truly lights you up. From email sorting to effortless content recycling, quick business automations can transform your business and by extension, your entire life.
Action Time!
Pick just ONE automation to set up today. 10 minutes now = hours of freedom later. Feel free to share this post with your biz besties who need a little less chaos in their lives!
